DepEd School Forms Explained: SF1 to SF10 and Who Fills What
DepEd standardized school records into School Forms SF1–SF10, most generated from the Learner Information System: SF1 (register), SF2 (attendance), SF5 (promotion report), SF9 (report card), and SF10 (permanent academic record) are the ones classroom teachers touch most.
The forms advisers actually handle
- SF1 — School Register: the official class list, generated from LIS enrollment data.
- SF2 — Daily Attendance: the attendance record, summarized monthly.
- SF5 — Report on Promotion: end-of-year promotion and retention outcomes from final grades.
- SF9 — Progress Report Card: the learner's quarterly card given to parents.
- SF10 — Learner's Permanent Record: the lifetime academic record; the highest-stakes form in the set.
Other forms (SF3 books, SF4 monthly movement, SF6 promotion summary, SF7 personnel, SF8 health) are handled by designated coordinators or school heads.
Why the LIS connection matters
Because most forms generate from LIS data, record accuracy starts at encoding: names, birthdates, and LRNs verified against birth certificates during enrollment. Fixing SF10 errors years later is a bureaucratic expedition; fixing them at SF1 is a keystroke.
The accuracy protocol for SF10
Match every grade against your class record and SF9 before entry, have a co-teacher counter-check transcriptions, and follow correction procedures — not erasures — for any error. SF10 follows learners forever; treat it accordingly.
Frequently asked questions
Are school forms filled manually?
Most are generated through the LIS and finalized by advisers; some schools still maintain manual copies per local practice.
What replaced Form 137 and Form 138?
SF10 serves as the permanent record (formerly Form 137) and SF9 as the progress report card (formerly Form 138).
Who signs school forms?
Advisers prepare their class forms, with the school head certifying — signature requirements are indicated on each form.